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AAMSE 2016 Annual Conference Sponsor/Exhibitor Registration
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7/20/2016 to 7/23/2016
When: July 20-23, 2016
Where: Hyatt Regency Baltimore on the Inner Harbor
300 Light Street
Baltimore, Maryland  21202
United States

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AAMSE 2016 Annual Conference


Register online above, or download this form to pay by check. Need help registering online? Visit our registration help page.

Join Us in Baltimore for the AAMSE Annual Conference

The AAMSE Annual Conference is an exciting way to make long-lasting relationships that will expand your business. Take advantage of this opportunity to promote your company’s products and services to 250 medical society professionals representing 300,000 physicians across the country.

Our attendees represent medical societies of all sizes from across the country that serve in all major job functions in the industry, including executive, advocacy, membership, communications, marketing, financial, technology, legal and more. Rather than cold-calling, or relying on emails and mass mailings, use this opportunity to develop relationships with organized medicine’s leaders and the physicians they serve by ensuring your presence at 2016 Annual Conference.

Learn more about the Annual Conference partnership options here.

For more information about the Annual Conference, visit the 2016 Conference Homepage.

New This Year....

Revised Sponsorship Levels

We are proud to unveil updated benefits and pricing for our sponsorship and exhibiting packages. Maximize your visibility in front of key decision makers at the conference and sign up for one of our exclusive sponsorship offerings.

Consolidated Tradeshow, Increased Dedicated Hours

The tradeshow will be open for one day, but the dedicated hours with no competing programming have increased. There is a block of time in both the morning and afternoon to allow our attendees enough time to meet with business partners.

Social Events

Developing relationships that deepen your network among AAMSE members is a critical way to maximize your time at the conference. Our business partners are welcome to join the attendees at the social events throughout the conference. Please remember that these events are social in nature and business development conversations should be restricted to the tradeshow.

Industry Partner Discount

For those companies who have made the annual commitment to AAMSE as an industry partner, the exhibit booth space is discounted from $4,000 to $2,000 per space.

Exhibit Space

Exhibit booths will be located inside the tradeshow floor (see diagram). Booths will be 8 by 10 feet and will include one table with linen, two chairs, and one standard electrical hook-up. Again this year – exhibit booths come with ONE full registration and the opportunity to purchase up to four registrations at the member rate of $495. Anyone attending the conference MUST register.


Official registrants are invited to attend all social events, meals, and most educational workshop sessions. The Annual Membership Meeting is for AAMSE members only. All attendees at the Conference must have a full registration and badge to enter the marketplace and workshops.

AAMSE will request your company representatives’ names in May. We will send you a form to submit complimentary representative names, purchase additional representatives (if needed) and submit representative names for registrations purchased while completing the booth/sponsorship application form. Exhibitor pre-registration will end on Friday, July 8, 2016.

Exhibit Location & Host Hotel

Hyatt Regency Baltimore on the Inner Harbor
300 Light Street
Baltimore, MD 21202
P: 410.605.2938

Exhibitor Schedule (Subject to Change)

Wednesday, July 20

  • 12:00 – 5:00 pm: Exhibit Setup
  • 5:30 – 6:45 pm: Opening Reception
  • 7:00 pm: Dine-Arounds

Thursday, July 21

  • 7:00 – 8:00 am: Exhibit Setup
  • 8:00–9:00 am: Breakfast in Exhibit Hall
  • 11:30 am – 12:00 pm: Dedicated Exhibit Time
  • 12:15 – 1:00 pm: Lunch
  • 3:15 – 3:45 pm: Dedicated Exhibit Time
  • 6:30 pm: Baltimore Event

Friday, July 22

  • 8:00 am – 12:00 pm: Exhibit Breakdown


Sponsor Levels and Benefits

  Diamond (Exclusive) Platinum Gold Silver Exhibitor
Cost $20,000 $12,000 $9,000 $6,000 Industry Partner $2,000 /
Nonmember $4,000
Number of exhibit spaces 2 2 1 1 1
Number of conference registrations Included 4 3 2 1 1
Number of additional conference registrations at the member rate ($495) 4 4 4 4 4
Rotating banner ad on AAMSE home page for one year from signed 2016 contract X X X X  
One (1) ad in on-site final program Back Cover Inside Back Half Page Qrtr Page  
Verbal recognition at the Opening and Closing General Sessions X X X    
Recognition on PowerPoint slides at the Opening and Closing General Sessions X X X    
Sponsorship of Opening General Session — includes introduction and three (3) minute address to attendees X        
Sponsorship of General Membership Breakfasts X        
First choice of exhibit location X        
Company logo on conference registration web page X        
Sponsorship of your choice: One (1) General Session of your choice [Friday morning, Friday afternoon or Saturday morning; includes introduction and three (3) minute address to attendees]   X      
Sponsorship of your choice: Workshop [includes introduction and two (2) minute address to attendees]     X    
Sponsorship of your choice: One (1) Breakout Session of your choice [includes introduction and two (2) minute address to attendees]       X  
Pre-and post-attendee contact list and email opportunities X X X X X
Recognition in pre-and post-conference Hotline issues X X X X X
Company logo with link and description on conference sponsors’ webpage X X X X X
One piece of literature in attendee registration bag (AAMSE has final approval; company to send directly to conference site) X X X X X
Listing in the online AAMSE Exchange Vendor Showcase for one year from signed 2016 contract X X X X X
Sponsor Level Distinction on Ribbons X X X X X
Sponsor Level Distinction on Booth X X X X X

Sponsorship & Marketing Opportunities

To help you maximize your return on investment, a wide array of opportunities are available to reach attendees. These opportunities are designed to help you capture the attention of medical society executives throughout the Annual Conference.

Platinum and Gold Sponsors have the opportunity to be tied to the event as available.

Platinum Gold

Attendee Registration Tote Bag

Each attendee receives a bag at registration with their conference materials. This bag will commemorate the AAMSE 2016 Annual Conference and feature both the sponsor and AAMSE logos. The bag is selected by AAMSE.

Attendee Gift

Each attendee receives a premium keepsake commemorating the AAMSE 2016 Annual Conference. The sponsor logo/message will be featured alongside the AAMSE logo. Item is selected by AAMSE.

Conference Program

Your company logo/message on the front page of the preliminary e-brochure and the on-site printed program. This sponsorship includes a full page ad on the opposite inside front cover.

Keynote Speaker

Your company logo on the front page of the on-site printed program. Your company will also receive dedicated signage entering the keynote address.

Mobile App

Your company logo included in the Mobile App. The App is available to attendees one week prior to the conference and includes an agenda, attendee lists, presentations, and other conference information.

Conference Notepad

Provide attendees with a notepad featuring your company logo/message and contact information. Notepads will be included with the conference registration bag. Sponsor to provide item and ship directly to conference site or AAMSE will order and bill at cost.

Conference Pen

Provide attendees with a pen featuring your company logo/ message and contact information. Pens will be included with the conference registration bag. Sponsor to provide item and ship directly to conference site or AAMSE will order and bill at cost.

Conference Seat Drop – SOLD

Your company brochure or marketing flyer will be placed on all seats during a General Session. Sponsor to provide item and ship directly to conference site. Item must be pre-approved by AAMSE.


2016 On-site Printed Conference Program Only.
Ad Size Cost
Full Page (8.75” x 11.25” with bleed; 7.5” x 9.5” without bleed) $700
Half Page (3.625” x 9.5” vertical; 7.5” x 4.875” horizontal) $450
Quarter Page (3.625” x 4.75” vertical) $300

Readership of 300+. Artwork needed by June 17, 2016.