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AAMSE 2018 Annual Conference Sponsor/Exhibitor Registration
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7/25/2018 to 7/27/2018
Where: Hard Rock Hotel San Diego
207 Fifth Ave
San Diego, California  92101
United States

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AAMSE 2018 Annual Conference


Register online above, or download this form to pay by check.

Join Us in San Diego for the AAMSE Annual Conference

As the only conference planned for and by medical society professionals, AAMSE is seeking proposals for relevant and high quality educational sessions for the 2018 AAMSE Annual Conference. The AAMSE Annual Conference is taking place on July 25 – 27, 2018 in San Diego, CA.

The three-day AAMSE Annual Conference is an intimate and exciting way to make long-lasting relationships that will expand your business. Take advantage of this opportunity to promote your company’s products and services in-person to 250 medical society professionals representing 300,000 physicians across the country. Our attendees represent medical societies of all sizes from across the country that serve in all major job functions in the industry, including executive, advocacy, membership, communications, marketing, financial, technology, legal and more. Rather than cold-calling, or relying on emails and mass mailings, use this opportunity to develop relationships with organized medicine’s leaders and the physicians they serve by ensuring your presence at the Annual Conference.

Learn more about the Annual Conference partnership options here.

For more information about the Annual Conference, visit the 2018 Conference Homepage.

Exhibit Space

Exhibit booths will be located inside of the tradeshow floor in Great Lakes A1-A3 (see diagram), located on the fourth floor of the Hyatt Regency. Booths will be 8 by 10 feet and will include one table with linen, two chairs, and one standard electrical hook-up. Again this year – exhibit booths come with ONE full registration and the opportunity to purchase up to four registrations at the member rate of $525. Anyone attending the conference MUST register.


Official registrants are invited to attend all social events, meals, and most educational workshop sessions. The Annual Membership Meeting is for AAMSE members only. All attendees at the Conference must have a full registration and badge to enter the marketplace and workshops.

AAMSE will request your company representatives’ names in May. We will send you a form to submit complimentary representative names, purchase additional representatives (if needed) and submit representative names for registrations purchased while completing the booth/sponsorship application form.

Exhibit Location & Host Hotel

Hard Rock Hotel San Diego
207 Fifth Ave
San Diego, CA 92101
P: 877-344-ROCK (7625)

Exhibitor Schedule (Subject to Change)

Exhibitor Move In

Wednesday, July 25, 12:00 p.m. – 5:00 p.m. Thursday, July 26, 7:00 a.m. – 8:00 a.m.

Exhibit Hall Open

Thursday, July 26, 8:00 a.m. – 3:30 p.m.

*Exhibit Hall schedule subject to change

Exhibit Hall Move Out

Thursday, July 26, 3:30 p.m. – 6:00 p.m.

Exhibitors are required to remain set-up until teardown time of 3:30 p.m.


Sponsor Levels and Benefits

  Platinum Gold Silver Bronze Exhibitor
Cost $12,000 $9,000 $6,000 $3,000 Industry Partner $1,500 /
Nonmember $3,000
Number of exhibit spaces 2 1 1 1 1
Number of conference registrations Included 3 2 1 1 1
Number of additional conference registrations at the member rate ($525) 4 4 4 2 4
Rotating banner ad on AAMSE home page for one year from signed 2018 contract X X X    
One (1) ad in on-site final program Inside Back (Full) Half Page Qrtr Page 1/8 Page  
Verbal recognition at the Opening and Closing General Sessions X X X X  
Recognition on PowerPoint slides at the Opening and Closing General Sessions X X      
Sponsorship of your choice: One (1) General Session of your choice [Friday morning, Friday afternoon or Saturday morning; includes introduction and three (3) minute address to attendees] X        
Sponsorship of your choice: Workshop [includes introduction and two (2) minute address to attendees]   X      
Sponsorship of your choice: One (1) Breakout Session of your choice [includes introduction and two (2) minute address to attendees]     X    
Pre-and post-attendee contact list and email opportunities X X X   X
Recognition in pre-and post-conference Hotline issues X X X X X
Company logo with link and description on conference sponsors’ webpage X X X List X
One piece of literature in attendee registration bag (AAMSE has final approval; company to send directly to conference site) X X X X X
Listing in the online AAMSE Exchange Vendor Showcase for one year from signed 2018 contract X X X X X
Sponsor Level Distinction on Ribbons X X X X X
Sponsor Level Distinction on Booth X X X X X

Sponsorship & Marketing Opportunities

To help you maximize your return on investment, a wide array of opportunities are available to reach attendees. These opportunities are designed to help you capture the attention of medical society executives throughout the Annual Conference.

Platinum and Gold Sponsors have the opportunity to be tied to the event as available.

Platinum (Exclusive) Gold Silver Bronze

Company logo on hotel key cards and opportunity to introduce all of the Conference Keynote Speakers.

Tradeshow Reception – SOLD

Exclusive Sponsor of the Tradeshow Reception. Logo recognition on signage at the reception. Company to sponsor cocktail of their choice and opportunity to provide napkins and stir sticks with their company logo on them.


Your company can customize the wireless network name. The Wifi Sponsorship will redirect attendees to a webpage of your choice after login. Your company logo on signage at the registration desk with information on wifi log-in.

Mobile App

Your company logo included in the Mobile App. The App is available to attendees one week prior to the conference and includes an agenda, attendee lists, presentations, and other conference information.

Friday Evening Social Event 


Your company logo on signage at the Friday evening reception. Sponsor can provide an item to be given away to attendees at the Friday Evening Reception.

Transportation Sponsor – SOLD

Sponsor the transportation that will bring the attendees to and from the Friday Evening Social Event. Company logo on signage at pick up and drop off locations.

Conference Breaks –  SOLD

Your company’s logo on signage at each of the breaks throughout the conference.

Company logo on conference signage.


2018 On-site Printed Conference Program Only.
Ad Size Cost
Full Page (8.75” x 11.25” with bleed; 7.5” x 9.5” without bleed) $700
Half Page (3.625” x 9.5” vertical; 7.5” x 4.875” horizontal) $450
Quarter Page (3.625” x 4.75” vertical) $300

Readership of 300+. Artwork needed by June 6, 2018.